CFC
Cabinet Meeting
Minutes of April 18, 2007
Host: Rodger Matthews & Sandra
Champion-Jones
17501 W 98th Street
,
Cabinet Members in attendance:
Gail Allen, GSA
Mike Anthony, USMC
Sandra Champion-Jones, NTEU #66
Charlie Garrett, SSA
Randall Hawkins, USDA
Cindy Hillman, FEB
Larry Hisle, CFC
Roberta Jackson, IRS
Dennis Johnson, Census
Nadine Johnson, FDA
Benita Jordan, AFGE #1336
Rodger Matthews, USDA
Joe Parnacott, NATCA
Harry Strader, CFC
Capt. Vincent Weber
Mara Whitaker, NTEU #264
Alternates & Others:
Wanda Hooks, USPS for Terry Freeman,
Adele Vine for Dennis O’Connell
Randall Lohman, OPM for Jason Parman
Donnie McClure, DOI
Welcome & Introduction– Rodger Matthews &
Sandra Champion-Jones:
Rodger
& Sandra
thanked the cabinet members for being involved in the campaign this year
and are looking forward to the commitment
in making CFC successful. Each member in attendance introduced themselves.
Cabinet Recruitment & Team Leader or LE
Recruitment Status – Rodger Matthews & Sandra Champion-Jones:
·
Each Division Chair has been identified
·
Each Division reported status of recruitment and introduce the LE’s
which were in attendance
·
Still need 6 LEs.
Union Partnership Council – Sandra Champion-Jones:
·
The first meeting is coming up on April 25th.
·
The purpose of the Union Partnership Council is to secure the support of
representatives from more than 20 area federal employee unions.
● The
council has played a major role in increasing employee awareness and support of
CFC.
● Council
members meet twice a year-April and July.
·
Larry will send out an email reminder.
Agency Head Calls Training –
·
Training is to take place for Division Chairs & Loaned Executives on
May 3rd at Operation Breakthrough and on May 8th at Alphapointe (new location) .
A tour of each facility will be available after the training session.
·
A save the date email has been previously sent and a follow-up email will
be sent out requesting that Division Chairs select one date to attend training
events.
·
Agency Head Call Sheets will be available at each training event.
Information on the Agency Head, Campaign Coordinators and account history will
be on each sheet.
· Division Chairs
will pick the top ten (8) agencies in their division and make the Agency Head
visit.
· Loaned
Executives (LE’s) will cover the remaining Agency Head visits.
·
Agency Head Calls are to start in May and will take place during May and June.
·
Plans are underway to have an agency head breakfast on May 2nd
at the Topeka Main Library. 75%
of all the accounts have been invited, so a good deal of their calls will be
made at once.
Committee
Reports:
●
Awards & Recognition – Nadine Johnson:
Here are the items which the
Awards Committee are suggesting for choices for this year.
EVERY DONOR GIFT
- Tabled for May Meeting, awaiting samples
idea
cost
vendor
Plastic
Coaster
$0.14
ArtCraft
Ruler
$0.09
Computer Calendar
$0.07
Artcraft
KICK-OFF RALLY GIFT -
idea
cost
vendor
Back
Patters -Wooden
$0.57
ArtCraft
Back Patter – Plastic
$0.69
CPI
Giant Ice Scrapers
$0.34
ArtCraft
Silly Putty
$0.53
Pre-GIFT-
idea
cost
vendor
Sports
Bottle
$0.90
ArtCraft
Manicure Set
$0.83
ArtCraft
Mini Stapler
$0.79
ArtCraft
Post-GIFT-
idea
cost
vendor
Umbrella
$4
Sales Service
Lenticular Mousepad
$3
ArtCraft
Folding Photo Frame
$3.17
Sales Service
Pillar
Club pin:
$390 to $649 or 1% of a donor’s pay
Heartland CFC pin 3000
pieces @ $0.59 to $1.29
Commanders
Coin:
$650 to $999 or 2%
Coin – modify existing:
color, shape, text etc…..
1500 pieces @ 1.50 to $2.00
An additional bid request was sent for these items.
Eagle
Club:
$1000 or greater
1000 pieces @ $8.00 to $15.00
Four choices were submitted, no decision at this time, samples will be
ordered.
·
Bids will be sent out
to secure best pricing.
Communications
– reported on by Gail Allen
Campaign
Theme
·
Three (3) themes were presented to the committee:
1.
Catch the Spirit!
2. Give
a Little, Help a Lot
3.
Pay It Forward
This
committee chose this year’s theme to be “Give a
Little… Help A
We are currently recruiting committee members to work
on the following:
·
Graphic Design:
Create graphics to brand and market the Heartland CFC Theme used in
catalog, newsletters, posters and on the website. Primary Designs:
Header/Footer, Catalog/Posters
·
Writing:
Complete Research; write stories for newsletters and speeches help with
proofreading used in all CFC Communications Primary Writing Assignments:
Newsletters, Speeches, Scripts, Proof Catalog, Tidbits
Newsletters Key areas
1. Standard Dates
2. Reactive Story
3. What's new in CFC
4. Success Story
5. Why CFC - CFC Facts
6. Coming Soon Section
·
Communications
Liaison:
Establish contacts with local media, used to get information out about
the campaign and sit on kick-off committee
·
Photography:
Take photographs and videos at CFC events and at local charities used in
newsletters, on the website, produces the local film (coordinate volunteers)
·
Local Film:
Awaiting the arrival of the national film.
Script the intro or the whole thing (will explore this option)
·
Special Events
Planner:
Plan employee appreciation outings, build team spirit, celebrate
accomplishments.
·
Web Design:
Help with design work on the CFC Web site and help develop an online
pledge process Primary Task: Review
Web Sites and attempt an online pledge system.
·
Campaign Materials:
Pledge Card, Coordinator Notebook, Retiree Pamphlet
Committee Recruitment
·
We are in need of members to help complete these tasks
·
First meeting was April 12th and the next is May1st.
· More
information will be available at the next
meeting.
A
plea was made for individual with Web Design experience, please contact Larry or
Gail if you someone in mind.
Eligibility
Status – Adele Vine for Dennis O’Connell
·
The eligibility process involves the annual review of all local agencies
listed in the CFC Catalog for Caring.
·
The eligibility period
began Monday, March 12th, and ended Friday, April 13th .
·
Applications were sent
to 9 federations and 300 local independent organizations.
·
We received a record
180+ applications for review, including 30 new agencies for consideration.
·
We currently have 20+
volunteers from various agencies to help with this process, but could use more.
·
Our review meetings
will be Tuesday, April 24th and Thursday, April 26, at GSA.
We hope to finish those mornings, but may have to schedule a third
meeting to finish this task.
Events –
· Kick-off
·
Paige Wymore-Wynn from the US Courts will be chairing the Kick-off
Committee this year.
·
Preparing for Sponsorship after the theme has been selected and voted on
by the committee members.
·
Will report more on the Kick-off at the
next meeting.
· Golf Tournament
·
Golf Tournament Committee met at the end of March to discuss this
year’s tournament.
·
Tournament has been scheduled for October 8th (Columbus Day).
·
Requests have been sent out to every golf course for the best deal.
·
Best responses so, Blue Springs Country Club, Country Creek, and Drubs
Dread
·
Currently looking for ideas on incentive items, etc.
·
Tournament will be open to all federal employees.
·
Championship aspect (which was used for last year’s tournament) will be
done again this year.
·
Encouraged agencies who host their own golf tournaments to incorporate
theirs into CFC’s tournament.
Training
Committee – Larry Hisle for Matt Mitchell
This committee was formed to look for ways of improving training and
workshops and to determine how to raise awareness of the importance of CFC to
federal agencies with low participation and donations.
· Two Campaign
Coordinator trainings are scheduled for the
·
A workshop is scheduled for August 15th in
·
An additional training is being considered for
·
Here are the items that still need to be completed
o
Complete and confirm training
locations for the Coordinator training, and the Loaned Executive training.
o
Obtain additional trainers.
o
Finalize all training outlines and
plans. (Team Leaders, Coordinators, Loan Executives, & non-profits)
o
Finalize all training materials
·
A plea was made for recruitment of
quality presenters.
¨
More information will be made available at the next meeting.
Other
Discussions:
2006
Annual Report
·
Annual Report was available to members at the meeting.
·
CFC’s report can be downloaded from our web site at: www.heartlandcfc.org
A
special agency head breakfast has been scheduled for May 2nd at the
Topeka Library.
Day
of Caring Update
·
Currently have 46 federal agencies and labor groups at 74 locations
volunteering for Day of Caring.
·
Day of Caring is Saturday, June 23rd.
·
A plea was made to get agencies to sign up ASAP
OPM
Regulation Change Issues
Discussed
the changes to the Eligibility Process and how it might deteriorate the
confidence of the donors this year. Will
go into greater detail at future meetings of the changes and the affects to the
campaign
Sponsorships
for the 2007 Campaign-Larry Hisle
·
A request was sent out to GEHA to sponsor the CFC Victory Awards
Breakfast, and they did respond and agreed.
They upped their gift $500 to $2,500 for this year.
This will allow us to continue to comp the campaign coordinator their
breakfast and have an additional breakfast in
·
A request was sent out to GEICO to sponsor the Cruise Giveaway and
Leadership Breakfast, and a query of the Kick-off Breakfast.
They also responded favorably with an increase of $1,000 to a grand total
of $4,000 for this year. The
cabinet was asked where to direct these funds towards.
·
A request has been made to Blue Cross and Blue Shield to be a sponsor for
our Kick-off, we have not heard back from them yet.
·
Letters will be sent out to hotels requesting donations for the upcoming
campaign.
·
Cabinet Members are urged to share ideas of possible sponsors for this
year
Upcoming
Events:
Eligibility Review Meetings
April 24th & 26th
Union Partnership Meeting
April 25th
City-Wide Kick-off Meeting
April 26th
LE’s recruited
by April 30
Communications Meeting
May 1st
Leaders Breakfast -
Agency Head Training
May 3rd
Operation Breakthrough
Agency Head Training
May 8th
Alphapointe
Team Orientation
by May 11th
May Cabinet Meeting
May 16th
Agency Head Calls completed
by June 30th
Day of Caring
Saturday, June 23rd