CFC Cabinet Meeting Minutes of July 10

CFC Cabinet Meeting
Minutes of July 10, 2007
Host: Rodger Matthews & Sandra Champion-Jones
US Dept of Agriculture
6501 Beacon Dr. , Kansas City , MO

Cabinet Members in attendance:

Jeff Beaton, USPS                                          Gary Beets. FMS
Christina Bennett, NTEU #66                        Sandra Champion-Jones
Tina Frymyer, SSA                                         Charlie Garrett, SSA
Ed Gorman, USPS                                          Randy Hawkinson, USDA
Cindy Hillman, FEB                                       Larry Hisle, CFC
Roberta Jackson, IRS                                     Benita Jordan, AFGE # 1336
Rodger Matthews, USDA                              Matt Mitchell, USDA
Dennis O’Connell, GSA                                 John Ster, GSA
Sharon Willis, FAA                                        Harry Strader, CFC
Maria Tupac, USDA                                       Quo Tyler, USPS

Alternates & Others:

Wanda Hooks, USPS for Terry Freeman,

Welcome & Introduction – Rodger Matthews & Sandra Champion -Jones:

Rodger thanked the cabinet members for being involved in the campaign this year. They discussed their experience on the filming of the local video. Each member in attendance introduced themselves.

Labor Cabinet Update –Sandra Champion -Jones:

· Reminded the group of the Union Partnership Meeting taking place on July 19th.

· The purpose of the Union Partnership Council is to secure the support of representatives from more than 20 area federal employee unions.

· Up-dating of the Union Listing is an on-going process

· We are doing a much better job of obtaining Labor Co-Coordinators

· Labor Division Co-Chairs with make peer calls on the Bargaining Units in their area. Labor Co-Coordinators were to be encouraged in all Agency Head Calls

· Larry was to send a reminder of the meeting

Agency Head Calls & Division Goal Setting by Each Division Chair

Each Division Chair was asked to update the percent of agency heads calls completed and a proposed goal for the division

Division 0 – Gary Beets, FMS and Roberta Jackson, IRS, are at 100% of calls that have been completed or scheduled. Goal: $567,984 Up $11,983 from last year

Division 1 – Mike Jaromin (DHS-CIS) and John Ster from GSA have completed 80% of calls for this division. They got a late start, but are should be completed by July 13^th. Goal: $411,000 Up $15,132 from last year

Division 2 – Charlie Garrett(SSA) and Team Leaders from Social Security & HHS have completed 100 % of calls for this division. Goal: $450,000 Up $2,214 from last year

Division 3 – Dennis Johnson (Census) and Sharon Willis (FAA), have completed 89% of calls for this division. There has been some restructuring within the FAA Goal: $281,610 Down $15,454 from last year

Division 4 – Randy Hawkinson and Maria Tupac l (USDA) are currently at 100% of calls completed. There have been several eagles which have retired within the division Goal: $404,425 Down $20,003 from last year

Division 5 – Wanda Hooks and the US Postal LE’s, Jeff Beaton & Ed Gorman reported 100% of all Post Office contacted. Goal: $619,000 Down $10,164 from last year

Division 6 – Mike Anthony (USMC) and David Rhoades (USACE) are currently 96% calls completed. Several issues at hand including the BRACing of Naval Recruiting Goal: $294,780 Down $4,107 from last year

Topeka/NEKS – Capt Vincent Weber (USCG) and Harry Strader are currently 90% calls completed. They have received tremendous feedback during their visits. Goal: $235,000 Up $5,608 from last year

Fort Riley Area – Harry reported out. Not a lot of activity as of yet. This is a guess, without knowing troop size

Goal: $200,000 Down $14,318 from last year

Rural Kansas - Larry reported. Calls to these locations are on-going

Goal: $20,000 Up $3,850 from last year

TOTAL: $3,483,799 Last year’s goal: $2,900,000

There were several factors that suggested the goal should be sent lower than what was raised in 2006- Economic Climate, War, Downsizing and retirements. The cabinet discussed and voted to present a 2007 CFC goal of $3,400,000 to the Federal Executive Board at the next FEB meeting. Matt Mitchell made the motion, seconded by Randall Hawkinson. Unanimously voted for by the cabinet

Orders have been placed and many items have started to arrive. The cabinet was reminded of what was previously approved.

· A new pewter descending eagle with gold tips for Eagle Donors. They will replace the base with one which is rosewood

· The Double Eagle “Soaring Eagle Club” for those people who donate at least $2,000. They will receive the eagle and a nice rosewood Pen and Pencil set.

a. First part of filming for the local video took place on July 5^th with the remaining filming done during and after the FEB meeting on July 18^th. Committee recommendation is to use the generic parts/graphics and tape our own version.

c. The scene setting will take place in the FEB classroom and the students will be the FEB. Main characters will be Sandra Champion-Jones and Rodger Matthews discussing what they/you can do to support CFC.

Graphic Design: The Catalog Cover & Poster was shown. The design was approved at the June Cabinet Meeting. We would like to thank the US Army Corps of Engineers for doing the graphics for us this year.

a. The cost is much more than originally anticipated. We have asked USDA to run a test photo for us.

b. USDA had a mock up of Larry for show. They stated that they would be able to produce up to 12 of these.

d. Reminded Cabinet that we need people to be a Flat Stanley and provide testimonials.

The first newsletter will come out next week. We plan to do a monthly newsletter after that and want to build stories that will educate the readers about Heartland CFC organizations and our goals for the 2007 campaign.

The website will need to be approved by the LFCC in the fall. The Catalog should be ready on-line by 8/25 and the published copy will be available in September. Catalog entries have adhered to all regulations.

o Special Events/ Federal Employee Appreciation Nights: We currently have a special going on with the Royals and a special public employee recognition night. We are also working with Ticket Deals Networks to establish a ticket discount system and we expect to complete this in the next couple of weeks

o Online Pledging: We are still attempting to setup a type of online pledge form. Requested assistance with IT people to view the online pledge version.

· We have completed our eligibility process. In total we will have 398 local agencies in the book, and awaiting on two appeals

· As mandated by the Office of CFC Operations, a compliance audit was completed on Heartland CFC. We did find one error in pay-outs to non-profits (a mix up of Habitat for Humanity’s) which is currently being corrected, however we found everything else in compliance.

· We have received the new five digit codes for the majority of our local agencies, but are still waiting for around 50 local agencies new codes. All of the approved National/International Organizations codes have been assigned and we have received their information, but there are still 75 national agencies under appeal. In total, there are 2,100 national/international agencies in the 2007 charity list, a 10% increase of prior years.

· Effective July 2, 2007 Bi-County United Way of Cass and Jackson, Heart of America United Way, Northland United Way Services and United Way of Johnson County , KS have merged to form the United Way of Greater Kansas City. They have requested to be listing in the CFC Charity Listing together under United Way of Greater Kansas City. Since they have been previously approved, we would ask the cabinet’s approval to merge them within the booklet. At our final Eligibility Meeting, this possibility was discussed and the order of the listing in the booklet decided upon.

A motion was made by Rodger Matthews to allow the merged United Way of Greater Kansas City to list as such in the charity listing, this was seconded by Christine Bennett. All members in favor.

· The Kick-off is set for Wednesday, September 19^th at the Ilus Davis Park . Invitations have been set to many special guests.

· Recently held third meeting and have all the chairs of the committee assigned.

· Planning is coming along extremely well, and all paperwork that can be submitted had been submitted.

· CFC Championship Golf Tournament has been scheduled for October 8^th (Columbus Day).

· Save the date flyers have been sent to all campaign coordinators for both of these events.

· CC’s will be given a choice of either August 2^nd or August 8^th in Kansas City and August 15^th in Topeka to attend the CC Workshops. (They will only need to attend one workshop)

· CFC LE Training is scheduled for September 11^th, 12^th & 13^th at various non-profit agencies each day. We are looking at Children’s Mercy Hospital , Humane Society & Alphapointe

· We are working on a Draft timeline of the LE Training that will be reviewed by the committee members.

· We do have trainers from the IRS & Working Solutions, but are still interested in speakers covering Sales Training, Communication Skills, and Marketing Skills.

· If you have a speaker in mind or if you would like to volunteer for this, please forward that information to Larry at Larry.Hisle@gsa.gov or call at 816-823-2010.

· We will continue to offer a Speaker Workshop for the Local Independent Organizations to attend and learn more about CFC. This workshop will be held on August 21^st at the Kansas City Plaza Library

· Larry will attend the other federation speaker’s trainings and present on CFC.

Day of Caring update – This year’s effort involved 4,885 volunteers (over 1,500 being federal employees) working on 187 projects across the community! There were 60 Federal Agencies & Labor Groups working on 67 different projects throughout the city. The value of this effort amounts to $458,457 in services ----what an incredible accomplishment for the community!

A new award criteria was introduced for discussion by the cabinet. This was based on an awards program with-in the Capital Area/Fort Riley CFC

§ The website is currently being reviewed by the Communications Committee. Once the campaign material is up-loaded we will need official LFCC approval in September.